Disaster Recovery Planning

I just came across a very in-depth article on why a disaster recovery plan is so important for modern businesses. The article, posted on eWeek.com, goes into detail about the growing need for companies of all sizes to prepare a disaster recovery plan. Sighting instances as wide-spread as Hurricane Katrina, 9-11 and the massive Tsunami in Thailand as recent examples of cities (and businesses) being hit by massive natural disasters.

After reading this article, I'm sure you'll begin to see more clearly than ever why choosing GRM to tailor a document management & disaster recovery plan for your business is more important than ever. I've linked to the entire article above, but have a look at this brief excerpt first.

"Data storage planning for a disaster of any sort used to be a relatively simple process: The IT staff would back up all important current business data onto extra disk drive servers every night or weekend; transfer older information onto archive tape once a week or month; then watch Iron Mountain or a similar service come take the cartridges away and store them in a cool, dark place where the data would likely never be seen again."

Hilarious YouTube Video

Two days ago our sister company, Moishe's, very first YouTube video went online. The video is the first installment to a comedic series featuring one of our Moishe's Movers. In the first twenty four hours the videos been seen almost 1,000 times and they've been swamped with comments. I'd like to give you the chance to be one of the first in line to see what everyone is already raving about!In the video, a Moishe’s mover gives a hilarious demonstration of how talented Moishe's packing crew is. Just follow the link to check it out. I encourage all of you rate it, comment on it and even to pass it along to friends. Enjoy!

GRM's Escrow Process

A GRM Technology Escrow Specialist tailors an off-site information management agreement to meet your needs. Then a Contract Administrator verifies the agreement term and viability. All deposit materials will be inspected to ensure a match to the deposit material description form prior to securing them in the media vault. Deposits are safeguarded in a secure, environmentally controlled, fire resistant vault. Periodic written and/or email notices will be provided to all parties as specified within the escrow agreement.

For more information about Technology Escrow download our Technology Escrow Brief or contact Joe Espinoza directly at 562.373.9024.

Document Storage vs. Self Storage

Protecting your company’s critical documents and files is of the utmost importance. Traditional self storage facilities are great for office furniture, but the majority of these facilities are not appropriately equipped to handle document storage. GRM tailor’s each of our clients’ document management programs to fit their businesses specific needs, and we offer a level of security and control that go above and beyond any self storage facility.

GRM’s Document storage and management programs differ from traditional self storage because our entire system is designed to handle the complex nature of storing paper and electronic documents. Unlike office furniture or household items typically placed in storage – paper documents are highly volatile. Your important files require very specific environmental features to ensure they stay in pristine condition, and our facilities are specifically designed to meet all of these needs.

In addition to our traditional document storage, we also offer certified document destruction, data protection and cutting-edge scanning and digital delivery services. Our customized digital archival and retrieval system goes above and beyond anything offered by self storage facilities. Every document entrusted in our care is scanned, bar-coded and digitally filed – a process that allows you to access your important documents via our secure website day or night, anywhere in the world.

GRM Provides Quality Electronic Vaulting Services

Servers can fail, disks may crash, data can become corrupted, people make errors, and there are always viruses out there. For businesses today, these risks make the need to recover electronic documents inevitable. At GRM, we offer highly reliable, off-site data protection and digital document archiving services that assure fast and accurate restoration following data loss or destruction.

Off-site Data Protection Technology

GRM eVault is a completely secure, fully automated backup and recovery solution for your electronic data. Utilizing industry-leading digital document archiving software, GRM eVault recognizes and captures changes to files (at the block level), encrypts the data for enhanced security and compresses it to minimize transmission time. The encrypted data is then sent over the Internet or private telecommunication lines to highly secure off site Mass Storage Vaults.

Ease of Use

At GRM, we are passionate about service that makes your electronic and digital documents more secure. Our GRM eVault model allows you to easily manage backup retentions with a customizable frequency calendar so you can focus on other activities and leave the data protection to us. Restores are likewise hassle-free. Through a few mouse-clicks, you will select what data you want restored through a step-by-step wizard and familiar looking index of directories, folders and files. It’s critical data protection made simple.

Security

In the course of eVaulting, only changed blocks are compressed, encrypted and pushed outbound to a secure storage vault. The data vault is designed to only receive data by a predefined authentication process making it a proprietary connection between source and vault. Data stays encrypted at all times and is deciphered solely by your encryption key. On the data vault side, redundant EMC storage arrays are monitored around the clock with early-warning notification procedures should hardware exceed fault tolerances.