Business Ethics

It's a term that often brings with it an oxymoronic connotation. Especially now, given the current economic cloud cast over the country, there is prevailing opinion that Big Business is equal to Bad Business.

Unfortunately Sears Holdings Management Corp. has lived up to that reputation. The company admitted to installing spyware on the home computers of many customers under the guise of a survey and online shopping community. You can read about in the Philadelphia Inquirer.

This only goes to show the importance of information security and protection, especially when dealing with sensitive and personal business materials.

GRM and GRM EDM is dedicated to the security, protection and, if necessary, the certified destruction of any classified materials that your company needs to keep in storage.

Document Storage For the People, By the People

Government agencies have a tremendous need for document storage. From archiving and retrieval to data rotection and certified destruction, taking into account budget demands, the new and changing regulations over Information Management and the challenge of serving the public, government agency personnel can be swamped under the millions of documents created each year.

Having a third party, like GRM, to handle all aspects of document storage can lighten any department's workload and increase organization.

We even have new cutting-edge facilities in the Washington, D.C. Area to accommodate the needs of most offices.

Due to the personal nature of the information that each agency must deal with, many require a trained archivist to handle their more sensitive information. GRM IMS can take on as much or as little of the information management process as necessary.

Even the Government Has Trouble Protecting Information

Today in the New York Times, there was a web article about a sensitive government document – related to nuclear plants in the U.S. – that was accidentally published on a public government website.

Most experts say that there is little to worry about since a majority of the important information was “already known publicly.”

While the government assuredly has some of the most sophisticated document protection software at its disposal, if it can some times allow breaches what about your company's private information?

This isn't to scare CEO's into purchasing services or software, but to raise awareness of how simply these lapses in protection can be.

Electronic Data Protection and Document Storage can often be the solution to these lapses.

GRM offers services like Data Protection and Records Management, while GRM EDM offers the same assistance for electronic information.

Document Storage Simplified

In order for a company to use a service to its maximum potential, there is a need for the personnel to understand the particulars of that service.

From time to time, I'll try to simplify elements of GRM and Information Management Services.

Today we'll talk a little bit about one of the most basic, yet primary function: Document Storage.

Some elements of Document Storage include: storage & archiving, security, retrieval and destruction.

Storing documents can be an overwhelming process when you consider the sheer volume of paperwork that some corporations produce each year. Often the state and government can require a company to keep this information for up to six years. That is a massive amount of past paperwork, and storage becomes a necessity. Storing this information can be done in two ways: either by organizing and packing the files away in a secure facility or by Digitizing the information and retaining it electronically.

By keeping detailed records, the files themselves and/or the digital information is archived and ready for retrieval if your company needs the information for any reason.

The facilities used for storage are all secure, protected by surveillance and security, in order to maintain the integrity of a company's information.

If there is no longer a need for this information, Certified Destruction is a way to safely eradicate any files or records in storage.

Using these kinds of services can help to streamline a corporation's information output and help to maintain its organization.

Moving Your Office? It's OK!

Last week we discussed the possibility of downsizing, and the need for storage when files and information needs to be kept, organized and protected until everything can be sorted out.

Document Storage can also be an invaluable tool when it comes to expansion.
When changing locations, or opening a new office, there is still a need to maintain a constant flow of organized information. It's essential to keep the business running smoothly, and to sustain good faith with customers.

Use the opportunity of relocating to organize your working files. With a comprehensive examination of your files, you not only can decide which files you need for the move and which you can store to make the transition go more smoothly, but you can also determine which files have to be destroyed.

GRM can help keep the needed files safe and organized, while also destroying unused files securely.

Everything is up to you!