GRM: Quality Service Across the Country and Around the Globe

Did you know that GRM offers document management programs in cities around the world? Our company headquarters may be located in the New York Tri-State, but we currently have branches located in Chicago, Los Angeles, San Francisco, Washington DC and multiple locations in China. If you're business handles clients based in the booming Eastern Market, GRM has offices convenient to all of your document management needs.

Our China office offers a number of valuable services including Secure Records Storage, Data Protection, Electronic Document Management, Technology Escrow, Certified Shredding and Document Destruction Services. GRM prides itself on its ability to bring together all the pieces of your Records Management Program. GRM is a premier Information Management Company operating in cities throughout the United States and Asia. For more information about any of our data protection services, please feel free to contact your local GRM general manager or sales consultant.

The Need for Document Management Solutions

ExpressComputerOnline, a web-based business IT journal based out of India, is running an article today on the importance of a comprehensive document management service. Business has been booming in India for the last several years, and many companies there have only recently branched into document management solutions, but the article still holds a lot of weight in the US. As we gravitate more and more towards all digital documentation, having a document management service is the only way to guarantee your records are always safe and readily available. Among other reasons proposed by the author, one of the most persuasive is the immediate benefits employing document management can bring.

From ExpressComputerOnline:

DMS helps to create, name, file, store, retrieve and control the entire process of document management within an organization. It is designed to operate with ease processing large volumes of documents. Common features include an Efficient Document Management System, Automated document revision control, Centralized document management, Centralized Knowledge Management Repository for storing document related knowledge for future reference and use, etc. Advanced search functionality makes searching for documents very fast. There is increased visibility due to document usage reports for maintaining a record of the document related activities. Having a secure centralized repository of critical documents that can be viewed only by authorized users helps protect privacy and ensure security. Efficient, intuitive and easy to manage Workflow Process with alerts makes DMS an effective solution for organizations where the volume of documents is rapidly increasing and there is the challenge of managing documents.

Document Management in Health Care

If you're interested in the state of document management in the health care field, there's a brief, but informative article running today on the Wisconson Technology Network website. The article takes a speculative view, trying to ascertain the direction the industry is heading on a whole. Will we see medical practices using more electronic document management, sticking with traditional document management or simply keeping their management systems in house? I've provided a brief glimpse in the excerpt below, but you can follow the link for complete text.

Physicians won't need to completely change the way they do business. Document management systems provide instant access to patient records without a long learning curve or complete overhaul of processes and procedures. One common complaint about electronic health care record systems is that implementation is complex and lengthy training is required. This factor slows down operations and puts additional burdens on the physicians and administrative staff. With document management, physician's can gradually wean themselves off of paper-based records.

Why Document Destruction is Important

I just stumbled across an absolute horror story on Salt Lake City News website, KSL.com. It centers on a report that a massive pile of mortgage records were found on the ground beside a dumpster for a commercial building. The reports were perfectly intact and contained not just names and phone numbers but also bank information, social security numbers and credit card information. They belonged, apparently, to a real estate company who hadn't destroyed them, and if found by the wrong person could have caused a world of trouble.

It's stories like this one that underline why it is so crucial to employ a document destruction program. If an intern or low-level employee at your company makes a mistake and simply throws away these sort of sensitive documents, they could lead to identity theft, followed by a lawsuit and ultimately the collapse of your business. GRM offers our clientele the very best in document destruction, presenting you with a certificate for your records and a promise that you can rest easily at night. Please visit our website for more information on our Certified Document Destruction Services.

Data Protection

Did you know that 75 % of all companies are expected to have a major email outage at some point this year? The majority of businesses' aren't prepared to handle an outage like this, in fact, only 10% of American companies have a recovery plan currently in place.That being said, backing up your electronic communications is one of the most important and overlooked aspects of document management.

Finding a document management service that offers digital archiving and crash-recovery plans is a must in a business world that so intensely revolves around digital content. GRM can show you the way to keep all your information protected and your business running smoothly.