The Need for Document Management Solutions

ExpressComputerOnline, a web-based business IT journal based out of India, is running an article today on the importance of a comprehensive document management service. Business has been booming in India for the last several years, and many companies there have only recently branched into document management solutions, but the article still holds a lot of weight in the US. As we gravitate more and more towards all digital documentation, having a document management service is the only way to guarantee your records are always safe and readily available. Among other reasons proposed by the author, one of the most persuasive is the immediate benefits employing document management can bring.

From ExpressComputerOnline:

DMS helps to create, name, file, store, retrieve and control the entire process of document management within an organization. It is designed to operate with ease processing large volumes of documents. Common features include an Efficient Document Management System, Automated document revision control, Centralized document management, Centralized Knowledge Management Repository for storing document related knowledge for future reference and use, etc. Advanced search functionality makes searching for documents very fast. There is increased visibility due to document usage reports for maintaining a record of the document related activities. Having a secure centralized repository of critical documents that can be viewed only by authorized users helps protect privacy and ensure security. Efficient, intuitive and easy to manage Workflow Process with alerts makes DMS an effective solution for organizations where the volume of documents is rapidly increasing and there is the challenge of managing documents.