Why is Records Management Important

Today I came across an interesting article about why records management is important on the ARMA website. Essentially, the list begins by pointing out that because documents are such an important aspect of running a business efficiently, they have a responsibility to all shareholders and employees to handle all documents and files safely and efficiently. They go on to list what goes into effective records managment.

- setting and following organizational policies and best practices

- identifying who is responsible and accountable for managing records

- creating, communicating and executing procedures consistently

What is a Record?

I've discussed record management a lot on the document storage blog. Today I'd like to focus on what a record actually is, and to narrow it down to a variety of specific examples. All of the types of documents and information listed below are considered to be "records" within the document management industry. When hiring a facility to handle your businesses storage and cataloguing, determine which of these apply to your company, and organize them in order of priority.

1. Physical paper and files, including: memos, contracts, marketing materials and reports

2. Electronic messages like emails, instant messages and attachments

3. Content on your website

4. Information on PDA's, flash drives, desktops, laptops and servers

5. Information catalogued in company databases

GRM Is Going Green

Perusing some websites for New York based document management facilities, I came across an interesting bit of information. Apparently GRM Information Managment Systems, one of the largest document storage providers in the NY tri-state area, is making an effort to turn their operations green. It seems like a growing trend in most industries, and I suppose it was only a matter of time before this type of story began popping up in the document management field. For more information on the changes GRM are making to their operating procedures, have a look at our website:

http://grmims.com/news-detail.asp?nid=32