Document Management Improves Work Efficiency

According to a News Article posted on British website One Stop Click from Baseline Magazine, electronic document management is one of the number one ways to improve work efficiency in the office. Putting into place a digital archival and delivery service is a great way for businesses large and small to streamline their information flow and to expediate the efficiency in which documents are retrieved and available to workers.

GRM offers a host of digital document management solutions designed to fit the needs of all businesses. No matter what financial position your company is in, we tailor our document management solutions to fit your needs, cut back on extraneous costs and provide you with only the services that will help your company to flourish. Follow the link at the start of the paragraph for more information on working with GRM's document management staff.

Document Management Solutions for Government

We've discussed at length on this blog the many reasons that investment in document management services is so crucial to any business. What I'd like to focus on today, is how GRM and a solid document management plan can be beneficial to Government agencies and offices.
Government archives and archiving needs are often complex. With budgets to meet and requests coming from various locations and requestors, maintaining control is often a challenge.

To add to the complexity are the various government regulations and ever increasing volume of information. Many government agencies require a trained archivist to handle their more sensitive information. At GRM we can take on as much or as little of the information management process as necessary. We help streamline efficiency, establish best practices, or simply store and manage information in one of our secure facilities. We understand that your job is to serve the people; our job is to serve you.

Hard Drive Destruction

There's an interesting (and somewhat disconcerting) article on tech website Search CIO today that discusses the amount of "E-Waste" that's been accumulating since the advent of computer technology. The article is packed to the brim with mind-boggling statistics which include:

- 235 million Electronic Units have accumulated in storage over the past 20 years

- Approx. 40 million computers became obsolete in 2007

- The majority of computers that are "recycled" are actually outsourced to other nations

All of these numbers whole-heartedly support the need for businesses to find greener, more successful ways to dispose of their office electronics. GRM currently provides a definitive hard drive destruction process that will both get rid of your Drives and ensure that the sensitive data within will never fall into the wrong hands. Follow the link above to learn more about the practice on our website.

Internet Fax and the Paperless Office

The topic of the year in the document management industry has been "the paperless office." Document management centers around the world have sought after new and improved methods of digital storage and delivery, with the ultimate goal of eliminating traditional office paperwork all together. Today I ran across an article that discusses Internet fax as the next big thing in a green office space. Much like digital delivery services, eVaulting and a slew of other services offered by GRM - Internet faxing is a great way to significantly reduce the amount of paper floating around your office space.

Monitoring and Archiving Email

This morning I finished reading an article at Computer Weekly that discusses the dire importance of properly monitoring and archiving your company's email exchanges. In truly dramatic fashion, the author of the article states that corporate email is not only a huge problem in the business world, it's also a "legal ticking time bomb."

That being said, there's almost no better way to protect your business than by keeping tabs on your corporate communications and protecting them from getting outside of your personal network. GRM's ProMail Exhcange is powered by eVault and provides our document management customers with a cost effective service to monitor and archive email within Microsoft Exchange environments. As a completely Web-based managed service solution, GRM ProMail Exchange captures, monitors, and archives all email for organizations mandated to adhere to regulatory requirements. If you're currently a GRM client, or considering becoming one soon - ProMail is a service you simply should not be without.