Records in the News

Happy Records and Information Management Month!!!!

In keeping with the theme of the month, it's been a big week in records management news.

The biggest news may be about the smallest records...140 characters to be exact. The Library of Congress announced this week that they are going to archive Twitter posts.

In weightier news, the Security and Exchange Commission has charged investment firm, Goldman Sachs with fraud. The announcement sent its stock tumbling.

Theft of electronic medical records has increased by 112% from 2008 to 2009. The increase is probably due to the conversion from paper records to digital in the medical field. More than anything, this news emphasizes the needs to work with qualified vendors and to adhere to best practices.

3.3 million student loan records were stolen from a non-profit called, Educational Credit Management Corp. The information included names, addresses, birth dates and Social Security numbers of borrowers who have entered bankruptcy.

Um, Yes, your honor. We have that file, I think.

GRM Document Management gets you out of messy situations.

Ohio Paying Doctors to go Digital

Governor Ted Strickland of Ohio announced yesterday that he will allocate $6 million in federal stimulus funds to help 1,352 primary care physicians switch from paper to electronic records.

According to the Columbus Dispatch, only 25% of Ohio's 30,000 physicians use electronic records. The federal government will soon require that all medical practices utilize electronic records.

"It's indefensible for us to accept the status quo,"

Strickland said in an interview.

"It's time that we use the capabilities we now have available."

This money is part of a $28.5 million federal stimulus package the state received in February.

A Good Time to Clean "House"

I think I need a vacation. Last night, I watched the show House. It was the first new episode in a few weeks. The idea was to forget about work, at least for an hour.



Two doctors get trapped in the hospital's records room. Every single patient and personnel file is there. Of course, they took full advantage of the situation. All I could think was, "This never would have happened if GRM Document Management stored and digitized their records."

Are there any good fares to Hawaii right now?

IRS Targets Small and Medium Sized Companies

The New York Times reported that tax audits are down for large companies. The flipside to that coin is that tax audits are up for small and medium sized companies. Apparently, there’s some sort of “perverse quota system” that focuses the IRS agents on quantity and not quality of audit.

The IRS disputes the claim and says they are going after large corporations like never before.

One undisputed fact is that taxes are underpaid by a whopping $345 billion. Our economy is floundering, to say the least. We have record budget deficits. The government will be trying to collect. No company, large or small, is immune from an IRS audit.

GRM can help make an audit almost painless by keeping your records in tip top shape. If your hard copy records are being stored with one of our eight US facilities, we will deliver the exact files you need when you need them. Our Scan-On-Request service will give you, your CPA, your attorney and all other relevant personnel immediate access from any internet connection. Many companies are choosing to be proactive by storing their records in our secure online records repository, giving them 24/7/365 password protected access to all of their records.

We hope that none of our clients are audited this year, but GRM can help you be prepared.