ESI Isn't Just for Lawyers Anymore

Welcome to 2009. We'll be kicking off the new year here at the GRM document storage blog by sharing an article from WWPI.com on the merits of electronically stored information, eDiscovery and how these trends have found their way into the day to day operations of businesses outside of the legal field.

According to the piece, "Personal digital assistants like the Blackberry, notebook and laptop computers, even cell phones with text messaging are all subject to data discovery requests. Managers, lawyers and IT professionals (whether in-house or outside vendors) must work together to create an in-depth understanding of a company’s electronic document trail."

This is an excellent point, and managing, cataloguing and handling the ever-increasing amount of digital data a business handles is a slippery slope. GRM has worked with legal professionals and many other business sectors for years on instituting and catering to digital data storage needs.

Nine Ways to Disaster Proof Your Business

Australia's News.com website has an article up today on preparing a disaster recovery plan for your business. As we role in the new year, there is nothing more important for 2009 than ensuring your business has the right plan in place to bounce back from disasters of all shapes and sizes. GRM has been working with companies in every major business sector for more than 20 years, planning the necessary steps and implementing the right technologies to guarantee that even in the worst of times - data management still goes smoothly.

The article is an oversimplified version of what needs to occur in a thorough disaster recovery plan, but the nine steps will certainly begin moving you in the right direction. For full details on how GRM can custom tailor a program for your business, please follow the link to our website. Happy New Year!

Tips for Greener Legal Document Storage

One day before New Years and we're back in the saddle. I'll be posting on the document storage blog for two days this week (today and tomorrow), then back to an everyday schedule beginning next Monday. There hasn't been a ton of relevant articles in the news of late (presumably due to the holidays), but I did come across one piece on making document storage and records management at legal firms more environmentally friendly. The article provides a number of helpful, and practical ways to ensure you're doing the most you can for the environment. It ends with a handful of simple tips that will go a long way towards greening your offices. I've copied a few of them below, but follow the link for the complete list.

1. Whenever possible, print research and draft documents double-sided on recycled paper. Printing double-sided will also reduce space needed to file documents.


2. Switch from legal-sized to letter-sized for paper and file folders. Twenty-five percent more files will fit into a 1.2 cubic foot document storage box if the files are letter-sized.

3. Print draft documents in "draft" mode. This will significantly reduce the amount of toner used.