Document Management Solutions for the Medical Field

Medical institutions not only have specific needs, but life-threatening consequences. One patient’s telemetry record that is unavailable can have critical results. We understand the meaning and immediacy of ‘stat’ delivery. We also understand the complicated compliance regulations of HIPAA. We’ll help you have a comfort level with outstanding service levels and complete control over all of the compliance issues associated with your medical records.

GRM's comprehensive programs combining digital document storage, data protection, traditional paper storage and delivery as well as certified destruction services combine to give Tri-State medical institutions the utmost coverage and protection. We've been working in the field for more than a decade, and have a strong grasp on the day to day process of medical document management. For more information on our medical services, as well as case studies from our current clients, please visit GRM's Website.

Top Ten Questions for Document Management

There's an extremely helpful post I just came across concerning choosing a document management provider. The article focuses heavily on digital storage and management, but many of the questions are relevant to selecting a more traditional document management company as well.

From the start of the article:

"Organisations are under mounting pressure to streamline their business processes, increase their bottom lines and reduce their carbon footprints. In order to meet these demands, many are turning to electronic document management (EDM) systems to gain a competitive advantage. Document management enables organisations to electronically store, retrieve, manage, deliver and authorise business documents. It also enables the automated capture and verification of purchase invoice data, reducing manual data entry."

Document Management Can Protect Small Business

In today's economy, losing a law-suit can be devastating. Thankfully, keeping a comprehensive document management program in place is one of the most effective ways of protecting yourself and your business against false claims. In an article from the website My Small Business today, a clever writer discusses the many facets of document management programs that can make your business more secure and efficient simultaneously. It focuses primarily on the legal industry, and is a good example of how small firms can protect themselves.

A brief clip from the article, "With commercial disputes on the rise in economic downturns, business owners need to better organise their electronic documents to be litigation ready, say Australia's leading legal experts."

For the entire piece, please follow the link at the top of this post.

OneClick Capture

Whether its file drawers full of folders, a backlog of binders or a mountain of maps, let GRM help you to convert your important documents to a safe, convenient digital format. With our records management focus we look at the whole process to create a high quality conversion system that tracks your documents end to end. That end to end focus ensures you get the quality product you need while avoiding the many potential pitfalls along the way.

The GRM OneClick Capture provides the tools and techniques necessary to enter the digital world quickly, efficiently, and with minimal up-front investment. Our solution provides ease of use right from your desktop. You complete the scan and within minutes you will have your documents filed, organized, and safely secured. With just one click a new contract, hr file, or proof of delivery document can go right into our secure online records center. The GRM OneClick Capture solution is easy to learn and with the speed of today’s scanners you could be cleaning up your desk at 50 pages per minute. Once online, your documents are backed up, searchable and ready to share, email, print or update at a moment's notice.

Document Storage and Destruction

KM World ran an info-piece on the finer points of internal records management, off-site document storage or destruction and digital back-up via eDiscovery. One of the more interesting points of the article, is a breakdown of how to know what you don't need to keep around and how to cut back on document management costs by eliminating those unneeded documents.

According to the beginning of the article,

"Increases in data breaches and the development of electronic discovery (e-discovery) are prompting firms to closely re-examine their records retention and management policies. New breaches seem to be reported monthly, if not weekly. In August alone, data breaches were announced at Countrywide Financial, Bank of New York Melon and Best Western, potentially affecting millions of customers. Such violations point to the need for companies to destroy electronic records and documents they no longer need, because additional records mean additional potential liability."