Storage Containers - Microfilm Storage

The digital age has somewhat diminished the need for and use of microfilm in day to day life. However, most libraries, newspapers and other businesses who have used the technology for years don't necessarily want to get rid of their stockpile - even if they don't need them on site. Many document storage facilities also handle the safe and secure archival and management of entire microfilm back-catalogs. To do so, a variety of storage containers are used, including individual storage boxes, microfilm cases and reel pop-up boxes. Below, I've provided a photograph of what many of these storage items look like.

Planning for Disaster Recovery

I've mentioned in earlier posts that having a disaster management plan is crucial to any succesful business. GRM, and many off site document management facilities across the country offer these services, and they are well worth the added expense. Earlier today I found an in depth article explaining the finer points of mapping out a disaster recovery plan for your company. Follow the link below to read the entire article and educate yourself.

http://searchstorage.techtarget.com/news/article/0,289142,sid5_gci1174184,00.html

Storage Containers - CD Storage

As I've mentioned before, document management centers now offer archival programs not just for hard copies of files and paperwork, but also for digital-based media like film, video and compact discs. For storage of compact discs, many facilities offer boxes made specifically for the dimensions of a standard compact disc case. These boxes, simply called CD storage boxes, are generally combined with poly cases or specialized sleeves that allow you to see album artwork without removing each disc from the container.

A Few Stats in Favor of Off-site Document Management

In a business world dominated by concepts like the paperless office, spending extra company funds to provide off-site document management may seem excessive. However, day to day life in the average American office still produces more than enough paperwork and hard copies to make document management a viable option. Below are a few recent statistics about the average American office which speak volumes about how important safe and secure document storage is.

1. The average American executive wastes approximately six weeks a year searching for misplaced paperwork and files.

2. 80 % of filed papers are never referenced again, and 50% are duplicates of expired inforation.

3. Despite the common belief that the office is close to going 100 % paperless, 80% - 90% of all information in the average American office is still maintained on paper.

4. Introducing email into an office actually increases paper printing by up to 40 %.

5. Consistently over the past 20 years, paperwork management ranks as the number one time-waster in corporate office surveys.