Go Paperless, Save Money

A few days ago CMS Wire ran a story about the many benefits of a paperless office. From cutting costs to increasing productivity to better security - there's hardly any downside to shifting to an all-digital workspace. According to the article:

"Many companies who have gone paperless have found that such processes have eliminated the need for paper notes and have made the entire customer file electronic and easily accessible to anyone involved in the sales process. In addition, by implementing an all-electronic customer file, accounts payable have instant access and rapid resolution to any payment issues, from collection or short payment queries to purchase orders. "

GRM has all of the tools in place to make your office's transition to paper-free seamless and simple. Our eVaulting solutions and off-site data protection programs have already helped many businesses across the country to go paperless. Visit our website today to learn more about how we can help.

On Environmental Storage

One of the crucial parts of any document management center is a solid environmental storage program. Traditional document storage utilizes boxes and other containers to safely store paper documents and files. Each of the boxes are tagged with a bar code and then matched with a shelf location that has its own bar code.

Environmental storage focuses on less traditional media and information storage, namely x-ray film and computer tape. For these types of media, specific and controlled storage environments are required to assure they stay in pristine condition. I've discussed at length different variations of environmental storage. From film and video to climate controlled data vaults.

Records Management and eDiscovery

I just stumbled upon a very informative article making the case for creating a records management program for your business that utilizes one of GRM's most-used technologies, eDiscovery. The article, which was published in Computer Technology Review makes the case that having a comprehensive archive of all your companies digital work transactions is one of the simplest and most efficient ways to protect yourself from legal disaster. According to the article:

"E-mail should be considered as the first candidate when it comes to managing information risk. It is subpoenaed in 75 percent of e-discovery cases. The key to managing risk is to ensure that the appropriate teams--IT and legal departments (at a minimum)--work together to establish records retention policies that reflect the business’s regulatory obligations, business continuity needs and litigation risks and its IT infrastructure."

There's a link at the top of this post to the entire piece.

22 Days Until the ARMA Convention

Just a friendly reminder that the ARMA convention in Las Vegas kicks off in 22 more days. If you're going to be in attendance but haven't scheduled a meeting with GRM's sales representatives, it's not too late to schedule a sit-down via our Website. We'll be there, debuting our GRM University program, as well as handing out free gifts and enjoying the various lectures being given at the event. Hope to see you there.

GRM Education Center

I mentioned last week that we'll be debuting our new GRM University at the ARMA Convention in Las Vegas, and in the same vein, I'd like to post today on one of the most helpful aspects of our website, GRM's Education Center. As you'll see on the Education Center's home page, we feel that the more informed our clients are, the better we can help them to maximize our services for the least amount of money.

The information management industry changes daily. Keeping up-to-date informed and in compliance can be challenging. The GRM Education Center is your portal to articles by industry experts, destruction and information management legislation, compliance, HIPAA and more. This sight will be constantly changing to help your records management program be more effective. If you're an existing GRM client, I strongly advise you to follow the link near the top of this post and have a look around.