Storage Containers - Negative and Print Storage

Many document management facilities offer custom storage boxes to house photo negatives, slides and printed photos. These heavy-duty boxes tend to be made with chrome metal edges which give archivists the ability to store them either on end or on the box's side. The interior utilizes a three prong binding system which allows you to store a maximum amount of negatives or prints already inserted into album pages.

Choosing a Password for Online Access

One of the most common programs at American document management centers is a digital delivery system. Whether you decide on a digital delivery package that utilizes a secure email account or a secure web address for access, security should always be a top priority. One of the best ways to make certain that your information stays safe when being transmitted over the web is choosing a strong password. Here are a few guidelines to help you make a wise decision.

First, be sure to use a combination of numbers and letters. Most clients opt for something tied into their personal lives (wedding anniversary, birthday, etc.) but to be on the safe side, I suggest using something not many people know off hand.

Second, make it long. The longer the password, the more difficult it is to crack. Combining two separate words/numbers to create a single, longer password is a smart idea.

Finally, share it with someone that you trust. In the event that something happens to you or you can't get to a computer, having an assistant or family member who also knows your password can be immensely helpful.

Reasons for a Document Scanning Program

It's common for new document management customers to ask for the bare minimum of services. In the business world, cheaper is almost always better, and for many clients the idea of filiing their documents into boxes and stored in a warehouse seems like the most logical (and only) service they require from us.

What many people don't consider, is how convenient implementing a document scanning program can be. It's affordable, simple and can save your business hours of time in the long run. Here are a few reasons that every business using document management services should also take advantage of document scanning.

- Document scanning creates a digital delivery option. This cuts down on transport costs and increases the speed a necessary document is in your hands.

- Document scanning allows multiple employees and departments to access files simultaneously.

- Scanning a document creates an instant back-up, ensuring that information in your documents stays safe, even if the original is lost or damaged.