Happy Earth Day!!!!

Enjoy these gorgeous views of the earth from the eyes of NASA.

The Home Planet: NASA's View of Earth

Everyone knows the importance of protecting the earth. What you might not know is that GRM Document Management can help your business become greener.

1. Store your paper records offsite. Our energy efficient warehouse is also incredibly efficient in space. We are able to store the maximum number of boxes in the minimum amount of space Our exclusive eAccess technology ensures that no file will be misplaced.

2. Get rid of paper. Check with the laws regarding your industry and shred or recycle paper that has gone beyond its necessary life. This will do several things: It will permanently remove the record from your system, keeping it out of any future litigation or audits. It will make sure that paper no longer consumes resources; just by its very existence, a paper record is using space and the energy needed to maintain that space. Recycling or shredding will help keep it out of the landfills. Even much of the shredded paper is recycled.

3. Go paperless. For many offices, this is an impossibility, but nearly all offices can use a lot less paper. GRM Records Management has a lot of tips for going paperless, including digitizing all current records into an easy to maintain and update web based data base. Don't print unless you really need too. Most emails can be read and stored on the company's server if needed for the future. Scan instead of make copies. One huge advantage to that is that a scanned image is easily searchable, not so with paper.

4. Scan on request. When you need a file from our records repository, ask us to scan it for you and send you an electronic version. It's a less expensive way to access one or a few files. You pay no trip charge and you save the planet from some carbon emissions for the delivery.

5. Let your employees work from home. It could save a ton of gas and increase employee moral. This is easy to do if all of your records are kept on a customized internet based, password protected web portal powered by eAccess. You can even track what your employees are working on and when.